Corporate events — conferences, away days, awards dinners, client entertainment — share a common challenge: keeping energy high and people engaged. Keynotes lose attention after 20 minutes, networking breaks are awkward, and post-dinner entertainment is often forgettable. Robots solve all three problems.
The Corporate Event Engagement Gap
Event organisers spend significant budgets on venues, catering, and speakers, but the spaces between the headline moments are often neglected. These transitional periods — registration, coffee breaks, pre-dinner drinks, post-awards mingling — are where delegates check their phones, form cliques, or quietly leave early.
Robots fill these gaps with low-effort, high-impact entertainment that requires no audience participation to work. You don't need to persuade anyone to interact — the robot's presence alone changes the energy in the room.
Robots for Every Format
Conferences and Seminars
Registration and arrivals. BellaBot greets delegates with welcome drinks or branded merchandise as they arrive. It sets the tone immediately — "this isn't your standard conference."
Breakout sessions. Position the Go2 in the breakout or exhibition area. It gives delegates a reason to leave the main hall and explore, increasing footfall to sponsor stands and partner displays.
Networking breaks. Robots act as natural icebreakers. Two strangers watching a robot dog shake paws have an instant conversation starter. For conferences where networking is a key objective, this is invaluable.
Awards Evenings and Gala Dinners
Pre-dinner drinks. BellaBot circulates with champagne and canapés, adding a futuristic touch to the reception.
Table entertainment. Between courses or during transitions, the Go2 can perform a short routine in the centre of the room, giving guests something to watch and talk about.
The wow moment. For high-profile awards evenings, the G1 humanoid can present an award, accompany a speaker on stage, or perform a choreographed entrance. It's the kind of moment that makes the company newsletter and LinkedIn feeds the next morning.
Team Building and Away Days
Robots work surprisingly well in team-building contexts. The Go2, in particular, sparks curiosity about how it works — questions about sensors, AI, and movement lead to organic conversations about technology and innovation that feel more natural than a forced workshop.
For tech companies, a robot demo can reinforce the organisation's innovation culture. For non-tech companies, it signals that leadership is forward-thinking and willing to invest in memorable experiences for the team.
Practical Considerations
Venue Compatibility
Robots work in most indoor venues — hotel ballrooms, conference centres, restaurants, and office spaces. We need:
- Flat flooring. Carpet, wood, tile, and polished concrete all work. Gravel, deep-pile carpet, and uneven surfaces are more challenging.
- A power outlet. For charging between appearances.
- A small staging area. A corner or side room where the handler can prepare and charge the robots between sessions.
Noise and Environment
BellaBot operates quietly and works well in any noise environment. The Go2's motors produce a light whirring sound — noticeable in a silent keynote but completely masked during networking or dinner service. We'll advise on timing based on your event programme.
Duration and Scheduling
Corporate events typically book robots for 4–8 hours. We structure appearances in sessions rather than continuous operation — this keeps each appearance fresh, allows for recharging, and lets your event team plan transitions around the robot's presence.
A typical schedule might look like:
| Time | Robot | Activity | |---|---|---| | 09:00–10:00 | BellaBot | Welcome drinks at registration | | 11:00–11:30 | Go2 | Networking break entertainment | | 13:00–14:00 | BellaBot | Lunch service assistance | | 17:30–19:00 | Go2 + BellaBot | Pre-dinner drinks and entertainment | | 20:00–20:15 | G1 | Awards ceremony appearance |
The Business Case
Robot hire for corporate events is typically a fraction of the overall event budget but delivers disproportionate impact on delegate satisfaction and social engagement. Post-event surveys from our clients consistently show robots ranking in the top three most memorable elements of the day — alongside the keynote speaker and the venue itself.
For recurring events (annual conferences, quarterly away days), we offer retainer arrangements with priority booking.
